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Documentation
Upon completion of the appropriate training and submission of the SAP and Web Authorization Form, department users may access the following activities using the SAP GUI:
Account Reconciliation & Tableau
(New) Managed/Taught by Sam Manning, Internal Audit
Documentation
SAP Asset Management – Asset and inventory
Transaction(s)
- AS03 – Display asset data
- Y_DEV_28000099 – Department asset report
Documentation
SAP Beginners – Required pre-requisite course
Documentation
SAP Budget and Line Items Reports
Transaction(s)
- Y_DEV_28000111 – Budget report
- ZPC_ASSIGN – Look up Fund/Fund Center
- KE5Z – Line items
- GR55 – Custom reports
Documentation
SAP Grants Management
Transaction(s)
- S_ALN_01000160 – (Master Data Index – Sponsored Class)
- S_ALN_01000161 – (Master Data Index – Grant Sponsor)
- S_ALN_01000159 – (Master Data Index -Sponsored Program)
- ZGM_Reports
Documentation
- Grant Management Summary for Depts./Payroll Detail Reports
- Grants Management Training Materials
- Grants Management (zgm_reports)
SAP Notifications/Work Order Reports – Requesting maintenance from Physical Plant/Running Work Order Reports
Transaction(s)
- IW21 – Create a Notification
- IW23 – Display a Notification
- IW29 – Notification report
- IW39 – Work Order report
Documentation
SAP Payroll Detail Reports
Transaction(s)
- ZPAYREPORTS_ALV – Actual expense details of salary, wages, and fringe benefits
- ZCOMMIT_CC_REPORT – Commitments for future payroll
Documentation
SAP Purchase Requisitions I – Contracts & Purchase Requisitions Basics
Documentation
SAP Purchase Requisitions II
Transaction(s)
- ME51N – Create a purchase requisition
- ME2N – Change a purchase requisition
- ME2L, ME2K, ME2B – Purchase order reports
Documentation
SAP Procurement Card I – Pre-requisite to Procurement Card II – rules for card holders
SAP Procurement Card II – Maintaining purchases made with department Visa cards
Transaction(s)
- AFBV0 – Posting a parked document
Documentation
- Overview of Posting
- Changing Profit Center on Transaction
- Changing GL Account
- Changing Profit Center/GL Account in One Step
- Fast Entry
- Splitting a Transaction between Two Accounts
SAP Purchase Order Reports
Transaction(s)
- By PO Number: ME2N
- By Vendor: ME2L
- By Material: ME2M
- By Account Assignment (General): ME2K
- By Tracking Number: ME2B
Documentation
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SAP Student Booking – Registering students in classes
Transaction(s)
- ZCM_WHO_BOOKED
- ZCM_SHOW_WINDOWS
- ZCM_CLASS_ROLL
- ZCM_SHOW_CAPACITIES
- ZCHANGE_CAPACITY
- PIQWAITLMOVE
Documentation
- SLcM Booking
- Booking_Waitlist
- ZCM_SHOW_CAPACITIES
- ZCHANGE_CAPACITY
- ZCM_SHOW_WINDOWS
- ZCM_CLASS_ROLL
- ZCM_CLASS_ROLL_INSTR
SAP Student File/Student Master Data – View and maintain student data
Transaction(s)
- PIQSTD – Student Master Data
- PIQST00 – Student File
- Reports
- ZCM_SCHEDULE
- ZCM_Grades
- PIQST00 – Student File
Documentation
SAP Student Reports – Customized Reporting on student data
Transaction(s)
- ZCM_STUDENT_INFO_C
- ZCM_SCHEDULE_ALV
- ZCM_GPAS
- ZCM_GRADES
- ZCM_MIDTERM_GRADES
- ZCM_DEGREES
- SQ01
Documentation
- Selection Methods Reports
- SQ01 Reports
- SLcM Reports Selection Variant
- Display Variants
- Reports in Background
- Secure Document Exchange
SAP Time Approval – Approving time for payroll
Transaction(s)
- CATS_APPR_LITE – Approve Working Times
- CAT3 -Display Timesheet
Documentation
SAP Time Entry– Entering time for payroll, recording leave, and applying related policies
Transaction(s)
- CAT2 – Enter Timesheet Data
- CATS_DA – Display Working Times
- CAT3 – Display Timesheet
- PT_QTA_10 – Display Absence Quotas
Documentation
SAP WebGUI
Documentation
- SAP WebGUI Full Instructions
- SAP WebGUI Infographic (Quick Information sheet)